ANNEXURE – I
1. Name of the Registered Firm
/ Company :
2. Address of the company
(with Tel No., Fax &
3. Status of Ownership
(Proprietory / Partnership
/ Company -
4. Name & Address of the
Partners / Directors
5. Contact Person(s) (with
mobile number) :
6. Date of establishment of
the firm/company :
7. List of clientele along
with certificate of
appreciation from at least
9. Service Tax Registration
10. Amount of Service Tax paid
financial year 2009-10
(Attach proof) :
11. No. of persons employed
12. Annual Turnover for three
(Attach Balance sheets)
13. Details of Registration with
and ESI authorities
(attach proof) :
14. Details of EMD
D E C L A R A T I O N
I/we hereby certify that
the information furnished above is full and correct to the best of
my / our knowledge. I/we understand that in case any deviation is
found in the above statement at any stage, the company/firm will be
blacklisted and will not have any dealing with the Department in
(Signature of Authorized Signatory
TOTAL BID AMOUNT FOR A MONTH :
(Exclusive of Service Tax)
(Signature of the Authorized Signatory
Annexure - II
Buckets (for mopping)
Toilet Cleaner (Harpic or equivalent)
Floor Cleaner (Lizol or equivalent)
Toilet Freshners (Odonil or equivalent)
Cleaning Powder (Vim or equivalent)
Phenyl (Good quality)
Wash Liquid (Perfumed)
Toilet cleaning brush
Cleaning/dusting cloth (for tables)
Water wipers (Toilet)
Spray (Air Freshner)
Insect/mosquito repellant spray
Scrubbing pads (Scotchbrite or equivalent)
Glass Cleaner (Colin or equivalent)
other cleaning material that may be required
Cleaning equipments/machinery as required
TERMS AND CONDITIONS:
The Housekeeping agency shall be
considered for award of contract only if it agrees to abide by the
following terms & conditions:
i. The Housekeeping agency should be
registered with Service Tax & should have paid Service Tax of at
least Rs.7 Lakhs in the financial year 2009-10.
Documentary evidence in this regard shall be provided.
ii. The Agency must have a minimum
experience of two years in providing Housekeeping services to
Government organizations, other large Public Sector offices or large
corporate offices. Copies of Agreement / Work Order from clients
shall be provided as documentary evidence.
iii. The agency must be registered
under the Provident Fund Act, ESI Act etc; Copy of the registration
papers along with code numbers attached
to the Agency/Company shall be provided.
3. EARNEST MONEY DEPOSIT :
Earnest Money Deposit of Rs.20,000/- (Rupees Twenty thousand only)
per application in the form of Demand Draft / Banker's Cheque of
Scheduled Bank drawn in favour of the “Pay and Accounts Officer,
Central Excise, Chennai” should accompany the tender. Tenders
received without Earnest Money Deposit will be rejected. EMD will
be forfeited in case the eligible tenderer withdraws during the
tender selection process
4. The agreement will be in force for
a period of one year from the date of award of contract. This Office
reserves the right to extend the duration of the contract for a
further period of 12 months subject to satisfactory performance and
on mutually agreed terms and conditions.
5. Conditional tenders, late tenders,
tenders incomplete or not meeting all the tender conditions
specified herein will be rejected.
This office reserves the right to accept or reject any tender in
part or full or without assigning any reasons thereof.
7. Performance Guarantee: The
successful tenderer shall submit a Performance Guarantee either by
way of Fixed Deposit or Bank Guarantee Receipt @ 5% of the value of
contract within three days from the day of obtaining the contract.
It will remain valid for a period of sixty days beyond the date of
completion of all contractual obligations. No interest will be paid
on this deposit.
8. The personnel to be deployed should
be well experienced and trained adequately to handle any type of
cleaning/ housekeeping and other work entrusted to them by this
Office. The agency shall ensure that the work undertaken by its
personnel is carried out efficiently and to the satisfaction of this
9. If the quality of Housekeeping is
found to be not satisfactory, a penalty of Rs. 0.20 per Sq. ft/per
day for the affected area shall be imposed by the LTU. The decision
of the designated officer of LTU for this purpose shall be final and
10. The personnel to be deployed
should have sound health, good hygiene, be able bodied and have
experience in cleaning / housekeeping. They shall ensure that they
present themselves clean and tidy. The personnel to be deployed
should have knowledge of local language and preferably English also.
11. The housekeeping personnel should
be provided with uniforms & identity cards prominently displayed.
12. The entire premises should be kept
clean & tidy by 9.00 AM on all working days. The housekeeping
personnel shall attend to work punctually at the prefixed /
determined timings and shall be well-behaved and well-mannered. The
personnel shall report to the Officer-in-charge assigned by this
office. The personnel employed should work on all days except
Sundays and National Holidays.
13. The housekeeping personnel shall
be subject to the entry and exit procedures as may be determined by
this office from time to time. Close liaison shall be maintained
with the Officers concerned for smooth and efficient performance of
duties by the housekeepers.
14. The Agency should be registered
under the ESI & Provident Fund Acts and other relevant statutory
enactments relating to the employment of labour.
15. The wages paid to the Housekeeping
personnel should strictly adhere to the Minimum Wages Act, 1940 and
Contract Labour (R & A) Act, 1970. Licence from Labour Department as
per section 12 of Contract Labour (R& A) Act, 1970 should be
obtained for the contract work within 7 days of award of contract.
16. The agency should ensure that
there is no scope for any grievance from the personnel on delayed
payment of wages. The employees engaged
by the Housekeeping agency will be in the employment of the
Housekeeping Agency only and not of the LTU.
17. Mode of payment will be monthly
and payments to the Housekeeping Agency will be through Account
Payee cheques only. Tax shall be deducted at source as per the
Income Tax Act from the monthly bills.
18. The agency shall indemnify and
shall keep this Office indemnified against acts of omission or
negligence, dishonesty or misconduct of the men/women engaged for
the work and this Office shall not be liable to pay any damages or
compensation to such person or to third party. All damages caused by
the housekeeping personnel shall be charged to the agency and
recovered from its dues / bills.
19. In case the agency withdraws or
the department terminates the contract for violation of terms and
conditions and / or deficiency in services during the period of
contract, the additional expenses in hiring a new contractor on
temporary arrangement till the time of appointing a regular
contractor through a similar tender process, shall be adjusted
against performance guarantee provided by the successful bidder.
20. This office reserves the right to
terminate the services of the Housekeeping agency at anytime without
giving any notice whatsoever.
21. All existing statutory regulations
of both State & Central governments shall be adhered to & complied
with by the Housekeeping agency and all records maintained thereof
should be available for scrutiny by this Office.
The Housekeeping Agency shall strictly
comply with the terms and conditions of the agreement which will be
executed with the successful tenderer. Failure by the agency
to comply with such statutory requirements and / or the terms of the
agreement during the period of agreement or deficiency in services
shall result in termination of the contract.
dispute arising out of this agreement or that which may arise in
future, shall be resolved by taking recourse to mutual
settlement, failing which the dispute will be subject to Chennai
jurisdiction only. The LTU Chennai is entitled to withhold payments
due to the Housekeeping Agency in case of any dispute, till it is
Date : 26